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Here
are some sample Materials Management RFP functional requirements: |
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Support on-line entry of
purchase order requisitions that can be automatically converted into purchase
orders. |
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Edit
purchase order data entry for valid vendor number, item, and account codes.
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Support automatic assignment of purchase order numbers. |
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Provide on-line inquiry into all purchase orders for a particular item.
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Provide audit trail of changes made to purchase orders. |
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► Provide interface via modem to vendors' computers for electronic order entry
to hospital suppliers. |
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► Support the combining of requisitions from several hospital departments onto
one purchase order. |
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► Allow
tracking of due dates specified by PO or line item. |
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► Support selection of orders for specific buyers with user-defined criteria
(i.e. certain vendors, type of PO such as stock, non-stock, etc.). |
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Allow items to be defined as patient chargeable or department chargeable. |
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► Support on-line receiving at point of receipt. |
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► Provide ability to communicate receiving problems to purchasing and/or
accounts payable. |
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► Print daily receipts report showing items, quantities, vendors, and totals.
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► Print receipt exception report of variances from P.O. in item number,
quantity, or units of measure. |
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► Provide inventory control functions for stock and non-stock items.
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► Maintain
current inventory quantities in real time when items are issued, returned,
received or transferred. |
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► Support on-line inquiry into item status of quantities on hand and on order.
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► Support
entry of charges and credits for items used (or not used) by patients from
PAR, floor, or exchange cart. |
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► Calculate inventory item cost using the average cost method. |
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► Allow departments to order supplies on-line and print requisitions at
inventory locations. |
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► Print
stock usage report of past 12 months and YTD showing quantities and dollar
volume by item and department. |
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► Track and report trends for item usage. |
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► Track item shelf life based on purchase or expiration date and print item
obsolescence report. |
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► Support maintenance of a purchase contract data base. |
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► Automatically
alert purchasing or A/P operator of a price protected item. (e.g.
message on screen and/or prompt the operator doing a price change). |
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► Calculate patient charge price using hospital standard markup policy and
actual purchase price. |
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► Produce bar code labels for patient charge items. |
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► Record patient charges using a bar code reader. |
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► Interface to the hospital information system to retrieve patient information
from ADT system. |
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► Provide
activity statistics including number of lines purchased by buyer.
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► Provide activity statistics including number of lines received. |
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► Provide complete turnkey on-site implementation and project management
support. |
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► Provide
on-site training to users. |
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► Provide
access to system maintained data element definitions within report writer
software. |
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► Provide
ability to down load data into popular PC spreadsheet, database and word
processing file formats. |
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► Support interface to bar code readers. |
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► Provide
ability for system administrator (or other authorized user) to modify screen
layouts and flow with minimal programming effort. |
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► Supply all computer program source code on media (e.g. tape, CD) to user.
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► Provide future software releases and updates to all applications as part of
regular software maintenance fees. |
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► More... |
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